PRIVACY POLICY

Last Updated: [February 2026]

At AVENDO, we are committed to protecting your privacy and ensuring that your personal data is handled with transparency, integrity, and care. Our values of Honesty and Transparency guide how we collect, use, and safeguard the information you trust us with.

This Privacy Policy explains how we process personal data when you use our website, engage our event management services (Event Design, Production, Logistics, Branding), or participate in our events.

1. Data Controller

The entity responsible for your personal data is: AVENDO [BAKODIMOS IOANNIS TOU PERIKLI], VAT: 169023589 Address: Stamatas Avenue 8.

Email: info@avendo.gr

Phone: +30 6975 735 479

2. Data We Collect

We collect information that allows us to tailor our services to your “image, preferences, and internal desires.” This includes:

  • Contact Information: Name, email address, phone number, and company/organization name.

  • Event-Specific Data: Details required for event planning (e.g., guest lists, dietary requirements, travel/accommodation details for logistics).

  • Professional Information: Title and role (especially for Corporate & Promotional Events or Congresses).

  • Technical Data: IP address, browser type, and usage data collected via cookies when you visit our website.

  • Media: Photos or videos taken during events (subject to specific consent).

3. How and Why We Use Your Data

We process your data to bring your “dreams to life” through the following activities:

  • Service Delivery: To manage the Discovery, Design, and Deliver phases of our collaboration.

  • Logistics & Production: To coordinate transportation, accommodation, and on-site setup.

  • Branding & Communication: To create personalized event identities and keep you updated on project progress.

  • Safety & Wellness: To ensure the well-being of participants in our “Social activities & Wellness” and “Sports Events.”

  • Marketing: With your explicit consent, to send you news about our services or showcase past “meaningful lasting memories” (portfolio).

4. Legal Basis for Processing

Under the GDPR, we process your data based on:

  1. Contractual Necessity: To perform the services you have requested.

  2. Consent: When you sign up for a newsletter or allow the use of your image in promotional material.

  3. Legitimate Interest: To improve our website and ensure the security of our services.

  4. Legal Obligation: To comply with tax or regulatory requirements.

5. Data Sharing & Third Parties

To ensure “every detail is perfect,” we may share your information with trusted partners:

  • Service Providers: Venue owners, catering companies, transport providers, and equipment technicians.

  • Public Authorities: If required by law (e.g., for congresses or large-scale sports events).

  • IT Services: Hosting providers and CRM systems.

We never sell your data. All third parties are contractually bound to protect your information.

6. International Transfers

If we organize an event outside the European Economic Area (EEA), your data may be transferred internationally. In such cases, we ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place.

7. Data Retention

We keep your personal data only for as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting requirements. Typically, this is for the duration of our business relationship plus the statutory limitation period.

8. Your Rights

You have the following rights regarding your data:

  • Access: Request a copy of the data we hold.

  • Correction: Ask us to fix inaccurate information.

  • Deletion (Right to be Forgotten): Request that we erase your data under certain conditions.

  • Portability: Request the transfer of your data to another provider.

  • Objection/Withdrawal: Object to marketing or withdraw consent at any time.

To exercise these rights, please contact us at info@avendo.gr

9. Security

At AVENDO, “Commitment” means dedication to quality and care. We implement robust technical and organizational measures to prevent unauthorized access, loss, or misuse of your personal data.

10. Cookies

Our website uses cookies to enhance your experience. You can manage your preferences through your browser settings. [Link to a separate Cookie Policy if available].

11. Updates to this Policy

We may update this Privacy Policy from time to time to reflect changes in our services or legal requirements. We encourage you to review this page periodically.

12. Contact Us

If you have any questions or concerns about your privacy, please reach out to our team. We believe in Honesty and open communication.